P
AI for Medical Scribe

Use Google Docs AI to Build a Physician Feedback Tracker

Tool:Google Docs
AI Feature:Help me write
Time:10-15 minutes
Difficulty:Beginner

What This Does

Google Docs' built-in AI helps you create a structured template for tracking physician edits and documentation corrections — turning scattered verbal feedback into a system that actually makes you better.

Before You Start

  • You have a Google account (free)
  • Google Docs is open at docs.google.com
  • You have at least a few shifts of physician feedback to enter

Steps

1. Open a new Google Doc

Go to docs.google.com and click the large "+" icon or "Blank document." Give it a title like "Physician Feedback Log — Dr. [Name] — [Specialty]."

What you should see: A blank document with your cursor in the title area. Type your title and press Enter.

2. Find the "Help me write" AI feature

Click just below your title in the body of the document. You'll see a small blue pencil icon labeled "Help me write" appear in the left margin, or you can press Tab to bring up the option. If you don't see it, go to the menu bar and look for the sparkle/AI icon in the toolbar.

What you should see: A text input box appears asking what you'd like to write. Troubleshooting: If you don't see the AI option, make sure you're using Chrome or the Docs app, and that your Google account is active.

3. Describe the template you want

In the "Help me write" input box, type exactly this:

Prompt

Create a physician documentation feedback log table for a medical scribe. Columns: Date, Section Edited (HPI/ROS/PE/A&P/Orders), What I Wrote, What the Physician Changed, Pattern / Takeaway, Action I'm Taking. Include 5 blank rows.

What you should see: Google Docs generates a formatted table with all your specified columns.

4. Review and insert the table

Look over the generated table. Click "Insert" to add it to your document. If something looks off, click "Refine" and add specifics like "make the Pattern column wider" or "add a Notes row at the bottom."

5. Add a monthly summary section

Below the table, use "Help me write" again: "Add a monthly reflection section below the table with prompts: Top 3 patterns I noticed this month, Sections I'm improving on, Sections still needing work, One specific habit I'm building next month."

6. Save and bookmark it

Name the doc clearly and keep it pinned in your Google Drive. After each shift, spend 5 minutes filling in 2-3 rows. Review the full log at the end of each month.

Real Example

Scenario: You've been scribing for Dr. Kim (hospitalist) for 3 weeks. She keeps editing your HPI to add "onset, duration, severity, and associated symptoms" language even when you think you covered it.

What you type in "Help me write": "Create a feedback log entry for a pattern where my physician always adds 'onset, duration, severity, and associated symptoms' to my HPIs. What's the documentation principle behind this?"

What you get: An explanation of the OLDCART framework (Onset, Location, Duration, Character, Alleviating/Aggravating factors, Radiation, Timing) that physicians use for HPIs — plus a reminder note you can add to your template.

Tips

  • Fill in the log immediately after the shift while the edits are fresh in your memory
  • At the end of each month, look for patterns across rows — if the same section appears repeatedly, that's your study focus for next month
  • Share the log with your scribe supervisor to get additional coaching on persistent gaps

Tool interfaces change — if a button has moved, look for similar AI/magic/smart options in the same menu area.